The club's member list, kept where the next secretary can find it.
ClubCRM keeps a club's register of members. New people apply through a join page on clubcrm.com.au and the secretary approves them from the list.
I set each club up myself, usually within half an hour, and I answer the email at the bottom of this page.
Email me about your club| Name | No. | Status | Joined | Caravan |
|---|---|---|---|---|
| Shirley Dunn | 88 | Active | 05/02/2004 | Roadstar Daintree, 2009 |
| Lorraine Keating | 131 | Active | 02/08/2011 | Coromal Element, 2016 |
| Margaret Chen | 204 | Active | 14/03/2019 | Jayco Starcraft, 2018 |
| Peter Nakamura | 212 | Lapsed | 23/11/2020 | Jayco Expanda, 2015 |
| Des Whitfield | Pending | applied today | Avan Aspire, 2021 |
Search it, filter it by status or tag, open anyone for the full record, and approve applications from the same screen. The vehicle field is named for your club (caravan, 4WD, car, boat), and a club without vehicles does not get one.
- The member list
- Name, email, phone, address, member number, status (active, pending or lapsed), join date, membership expiry, insurance, emergency contact, tags and notes, plus the vehicle field. A couple on one email address is two members.
- A join page
- clubcrm.com.au/your-club, with your own words and a join form matched to your kind of club: caravan and camping, 4WD, car and motorcycle, fishing and boating, sports, or community. When someone applies they get an email saying the club has it, and so does your membership officer.
- Approvals
- Applications wait as pending. Approve makes them a member and sends a welcome email, with their member number if you have given them one. Reject keeps the record, so if the same person applies again you are told.
- Your spreadsheet
- Import it as a CSV. The checker shows you any messy rows before anything is saved. Export the whole list back out whenever you want it.
- Minutes and notices
- AGM and committee minutes, notices and other club papers, filed by meeting year, where the committee can read them.
- Logins
- Club admins sign in with a password and can add a six-digit code from their phone; the setup page walks them through it in about five minutes. Committee members can have a read-only login.
- Help
- Feedback typed inside ClubCRM lands in my inbox, and the reply comes from me.
Emailing the whole membership from inside ClubCRM is built, but the sender details the Spam Act wants in the footer are not finished, so it stays switched off until they are. Paying fees online by card is built and not switched on either.
Renewal reminders are not built (every record has a place for an expiry date, but nothing chases it yet), and neither are text messages to members.
Email me the club's name and roughly how many members you have. I set up your page and your login and import the list you send me, then walk your secretary through the first approval.
Email greg@bantam.app